From requisition to payment — no leakage
The Procure to Pay process covers everything from purchase requisition through supplier selection, purchase order management, goods receipt, invoice processing, and payment execution. MyWave agents enforce policy compliance at every step, eliminate duplicate payments, and give procurement teams real-time visibility across the entire supply chain.
Each step shows the AI agent responsible, what it does, which systems it touches, and what it produces.
Receives a purchase requisition and validates it against budget availability, spend category policies, and preferred supplier lists before routing for approval.
Identifies qualified suppliers from the approved vendor master, generates and dispatches an RFQ, and collects responses within the defined sourcing window.
Scores supplier bids across price, delivery lead time, quality rating, and ESG criteria, then generates an award recommendation with supporting rationale.
Converts the approved requisition into a purchase order with correct legal entity, delivery address, payment terms, and incoterms, then releases it to the supplier.
Monitors supplier acknowledgements for deviations (price, quantity, delivery date) and automatically negotiates or escalates changes within defined tolerance bands.
Automatically posts goods receipts in SAP upon warehouse confirmation, matching quantities and quality inspection results against the PO.
Extracts structured data from supplier invoices (PDF, EDI, portal) using AI-powered OCR and validates header and line-item data against the PO and GR.
Performs automated three-way match (PO, GR, Invoice) and routes exceptions to the appropriate resolver — buyer, warehouse, or supplier — with full context.
Schedules payment runs to maximise early payment discounts while maintaining optimal cash flow, grouping payments by bank, currency, and payment method.
Scans the payment proposal for duplicate invoices using fuzzy matching across vendor, amount, date, and reference fields before final payment release.
Typical results from full deployment
Process Phases